Background
Healthcare for Generations (HFG) is a local NGO working closely with local communities, implementing partners, Government of Kenya and public-private partners at county, and national level. The main mission of the organization is to inspire and empower Kenyan youth to live healthy and productive lives through evidence informed interventions and partnerships.
Opening Date: October 19, 2024 Closing Date: October 25, 2024
Location: Nairobi County
Job Title: Procurement Officer-Part Time
Reports to: Senior HR and Admin officer
Job Summary:
The Procurement Officer will be responsible for managing the procurement process for goods and services within HFG. This will involve identifying the organization’s needs, sourcing for suppliers, negotiating contracts with suppliers, and ensuring that all purchases meet the required standards for quality, price, and delivery timelines.
Specific Roles and Responsibilities:
- Collaborate with finance and develop procurement plan that will ensure accurate budget forecasting and implementation.
- Identify, evaluate, and maintain relationships with reliable suppliers. This includes ensuring an updated list of prequalified vendors as per the organizations policy and procedures
- Coordinate the procurement of goods and services as per organizational needs and in compliance with the policies.
- Track all organizations orders to ensure timely delivery and manage any issues that arise during the ordering process.
- Monitor supplier performance and resolve any issues related to quality, cost, or delivery.
- Negotiate favorable terms and pricing with suppliers.
- Prepare and manage supplier contracts, ensuring compliance with policies.
- Monitor budgets and seek opportunities for cost savings.
- Ensure procurement activities meet all relevant regulations and policies.
- Maintain all procurement records and present them for payment and reporting
Minimum qualifications required:
- Bachelor’s degree in Procurement, Business Administration, or a related field.
- Experience in procurement or supply chain management. Experience in procurement for NGOs will be an added advantage
- Strong negotiation and communication skills.
- Proficiency in Microsoft Office Suite.
- Analytical and problem-solving abilities with a keen eye for detail.
- Knowledge of procurement best practices and market trends.
- Ability to work independently and handle multiple projects simultaneously.
How to apply:
All interested candidates should send their resume and cover letter stating salary expectation to Recruit@hforgenerations.org by October 25, 2024 close of business.
The resumes should not exceed three pages in length and should be in chronological order starting with the most recent experience. The resume should include a minimum of three current referees providing their names and contact information. Only shortlisted candidates will be contacted for interviews.
HFG is an Equal Opportunity Employer and considers all applicants on the basis of merit.
Disclaimer: Please take note that Health Care for Generations (HFG) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Cell: 0732776764 or report to the nearest police.